Multitasking is a skill that can be beneficial in many different ways. But, it can negatively impact mental performance and efficiency as well. With that said, if you do it right, it can be a good way to do many different things simultaneously. Here are 8 multitasking tips and tricks to help you master this skill.
Setting Realistic Goals
Trying to handle too much at the same time can lead to unnecessary worry and stress. Most people usually overload themselves at work trying to handle all the tasks at once when it is much better to separate them and divide them into small, more manageable chunks. Setting realistic goals will be easier to achieve and will help keep you motivated.
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Using organizational tools, like Trello and Excel, or writing lists will give you a sense of confidence when tackling your workload. If you’re multitasking and making a list using your memory, there’s a high chance you’ll forget something important.
Once you have a written list, it’s easier to prioritize your tasks or workload. Prioritizing allows you to make sure you deliver high-priority and crucial tasks promptly. Determine how long it’ll take you to do each task and which ones are of high priority. Prioritizing allows you to manage expectations better.
Group Similar Tasks
One of the things that make multitasking hard is the fact that you’ll need to switch your concentration between different tasks. A great way to enhance your multitasking skills is to attend to tasks or work that’s similar to each other. However, working on tasks or jobs that are completely different from one another simultaneously is a good way to get confused.
When you’re super busy and have many things you need to get done, you must try and avoid distractions as much as possible. When you’re busy multitasking, let everyone around you know that you need to concentrate on the tasks at hand. You can block out all the outside noise by putting on headphones.
Take Regular Breaks
Working non-stop throughout the day isn’t a good way to complete tasks and jobs at a high clip. Instead, ensure you’re taking some time to rest so you can re-energize and let your mind regroup. After doing this, you may find that you’ll be able to better identify mistakes that you may not have seen before.
Doing everything by yourself does not necessarily mean you are being productive. Instead, it might cause you to deliver undesirable results and negatively impact your efficiency. This is why sometimes it’s a good idea to outsource or delegate some of your tasks. Once you know what you can and can’t do, you should handle the crucial tasks and delegate the rest.
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Practice, Practice, Practice
Just like with anything else, multitasking skills can be made better through practice. The more you familiarize yourself with specific activities, the easier it becomes to do them. You can only know which multitasking hacks are suitable for you if you put them into practice. Try out several different techniques and evaluate how effective they are.
These days, leaders and employees alike are looking for different ways to handle several different demands simultaneously. Improving multitasking skills is one of the best ways you can achieve this.
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